Responsible for various Accounts Payable office duties, including scanning, indexing and filing of invoices and other Accounts Payable documents. Maintain and organize in-house storage system for files and keep track of all off-site file storage.
Job Duties
Manages all invoices and Accounts Payable documents thru imports of scanning functionality to include scanning/importing, indexing, and filing w/ appropriate voucher number or indexing formation.
Perform data entry.
Assist with filing.
Responsible for data retention of Accounts Payable paperwork including invoices, signature authority forms, etc. and filing systems.
Responsible for data retention of all Accounts Payable electronic communication. Forwards communication to the appropriate Account Payable colleague for response
Maintains and updates information for Accounts Payable databases.
Communicates professionally, concisely and timely using best practice customer service techniques.
Prepares and mails FCA letters to new & reactivated vendors.
Minimum Qualifications
High School Diploma/GED
Associates Degree/bachelors degree in accounting/related major preferred.
1 year experience in Accounts Payable, Finance or Administrative Support role.
Must possess and exhibit excellent verbal and written communication, customer service, interpersonal, teamwork, analytic, problem solving and organizational skills.
Must demonstrate the ability to problem solve, prioritize and work independently in stressful, changing environment