We are looking for a skilled Facility Department Administrative worker to manage the day to day operation of the Facility department. Must have strong multi-tasking abilities and great attention to detail. Will work with various software and programs with customer service.
RESPONSIBILITIES Performs general office administrative duties Managing phone calls & Facilities email service desk concerning facilities maintenance request.
· Create/manage work orders in SAP for required tracking of work processes.
· Scheduling requested work and request with facilities staff, contractors and site schedules.
· Track progress of department work orders and completion, scanning into the work order historian system.
· Communication with suppliers, vendors and subcontractor of service orders and parts
· Process required purchase requestions for departmental purchases
· Tracking Purchase orders, budgets of outstanding department spend.
· Coordinate funding sources between programs and departments for proper charge accounts.
· Tracking of AP invoices for proper processing and payment
Reviews assigned work orders. Assist in ordering necessary materials and supplies. Assists with troubleshooting vendor accounts payable issues. Responds quickly to emergency situations, summoning additional assistance as needed. Performs other duties as assigned.
EDUCATION and EXPERIENCE High school diploma or general education degree (GED)
Minimum of five years of related experience and/or training.
CERTIFICATES and/or LICENSES Requires valid driver's license.
OTHER SKILLS and ABILITIES SAP
Ariba
Accounting SAFETY
Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to: 1. Complete all required and assigned EHS training at a satisfactory level, 2. Follow all activity policies and procedures, including all EHS requirements at all times, 3. Report any conditions which could result in an accident or injury and / or stop work