Executive Assistant for Sports Memorabilia Company (North Phoenix)
Auction of Champions – Executive Assistant
Position reports to Owners | Part-Time Permanent Position | Monday–Friday, 9:00 am – 2:00 pm.
We are a rapidly growing, fast-paced sports memorabilia company seeking an adaptable, detail-oriented Executive Assistant. Candidate must be flexible with daily duties as responsibilities may shift based on business needs. This is a hands-on role supporting multiple areas of our operation.
Applicant Requirements
Must understand and be able to handle a wide variety of tasks, switching priorities quickly.
Must be able to communicate clearly, stay organized, and take initiative without constant supervision.
Ability to read, adjust, and respond to business correspondence, order information, and operational needs.
Job Duties to Include but not limited to:
General administrative support to owners.
Oversight of emails, scheduling, customer communications, and internal follow-ups.
Assist with order processing, shipping coordination, and inventory documentation (training provided).
Support auction listings, catalog prep, and photo/description organization and scanning
Manage daily office tasks such as filing, supply ordering, record updates, and data entry.
Occasional errands
Handle incoming calls, vendor communication, and customer service as needed.
Outgoing calls to vendors and customers
Help with events, trade shows, and on-site product organization when required.
All candidates must pass E-Verify.
Who You Are
Proactive, dependable, and comfortable juggling multiple priorities.
Excellent written and verbal communicator.
Resourceful problem-solver who can pivot quickly and work independently.
Tech-savvy (Google Workspace, Microsoft Office, and comfortable learning new software).
Team player with a can-do attitude
Knowledge and passion for sports or collectibles is a plus!
Schedule & Benefits
Paid bi-weekly
Accrued sick time after 90 days employment
Additional benefits available after 6 months employment
On-site position only (not remote)
Position Details
This role requires someone who is adaptable, organized, and comfortable wearing many hats. Our business moves quickly, and the ideal candidate enjoys a high-energy workspace and can shift tasks as priorities change. Candidates must be proficient in basic office software (Office365, Google Workspace) and willing to learn company systems. Non-Smoking Office.
Submit resume, salary expectations, and reference letters.
Applicants that do not meet the minimum requirements will not be considered for this position.
Principals only. Recruiters, please do not contact this job poster.