Argo Performance a professional services firm that specializes in Smart Building Technology is seeking a detail-oriented, well organized, Part-Time Administrative Assistant to support our operations team with a variety of administrative and business support tasks. This is a remote, work-from-home position with the option to use touchdown desk space at our Bay Ho (San Diego) office. Hours are flexible, but some duties—such as phone calls or time-sensitive deliverables—must be completed during regular business hours (Monday–Friday).
Argo will provide comprehensive training on all company procedures and specialized software systems.
Responsibilities:
Invoicing & Collections
Prepare payment applications and lien releases
Manage online invoicing software (Toltek) and schedules of values
Conduct follow-up and collections on outstanding invoices
Customer Relationship Management (CRM)
Maintain CRM system (Insightly)
Track opportunities and bid schedules
Follow up on proposals and maintain contact records
Monitor bid boards
Proposal Support
Format proposals in Microsoft Word
Assist with estimating and takeoffs in Excel
Organize project files (Dropbox for Business)
Support analysis of RFPs for project scope
Subcontract & Vendor Management
Process and track subcontractor invoices
Maintain schedule of values and purchase orders
Insurance & Bonding
Order and track Certificates of Insurance (COIs)
Manage bonding and bid/performance bond requests
Licenses & Certifications
Maintain company registrations: SAM, DUNS, CSLB, DIR, SB/MBE/SLBE certifications
Track and renew all certifications and licenses
Office & Operations
Coordinate with landlord and vendors
Manage supplies, subscriptions, and office logistics
Scheduling
Support project managers in updating project timelines (Monday.com)
Qualifications:
Must reside in San Diego County and be available for occasional in-person meetings at our office in the Bay Ho Area of the City of San Diego, (1–2 times/month, more during training).
Must be able to obtain clearances for handling Controlled Unclassified Information (CUI) and qualify for U.S. Military DBIDS access.
Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams, OneDrive, PowerPoint, CoPilot).
Understand the use of VOIP communication apps, such as Ring Central
Excellent written and clear verbal communication skills in English.
Reliable internet and phone access required.
Strong attention to detail, organization, time management, and ability to meet deadlines.
Work Environment & Benefits:
Fully remote with flexible hours
Company-provided laptop and workstation
Supportive training