Administrative Assistant to the CEO
We are an established real estate development company based in the South Bay seeking a highly capable Administrative Assistant to support our CEO. This is a trusted, detail-oriented role for someone who is organized, polished, and comfortable handling a wide range of responsibilities in a fast-moving environment.
This position requires strong communication skills, sound judgment, and the ability to anticipate needs rather than simply react to them.
Key responsibilities include:
Managing calendars, meetings, and scheduling
Drafting, reviewing, and proofreading emails, correspondence, and other written materials
Coordinating appointments, meetings, and logistics
Accompanying the CEO to meetings and appointments as needed
Handling confidential and sensitive information with discretion
Acting as a point of contact between the CEO and internal and external parties
Providing general administrative and organizational support as needed
Qualifications:
Bachelor’s degree required (communications, business, or related field preferred)
Excellent writing, grammar, and proofreading skills
Strong organizational skills and attention to detail
Professional demeanor and clear communication style
Ability to multitask and prioritize effectively
Valid driver’s license, clean driving record, and willingness to drive to and from appointments
Comfortable working in a dynamic, sometimes fast-paced environment
Additional qualities we value:
Reliability and follow-through
Sound judgment and common sense
Ability to handle shifting priorities calmly
Tech-savvy and comfortable with standard office software
Positive attitude and willingness to take ownership of tasks
This is an in-office role in the South Bay. We have offices in Los Gatos and Santa Clara. The job would involve both locations. Compensation is competitive and based on experience.
To apply, please respond with a brief introduction and resume. Writing samples may be requested as part of the process.