Pioneer Custom Builders is a leading residential and commercial construction company known for craftsmanship, integrity, and personalized service. As we continue to expand our operations, we’re seeking a dependable and organized Administrative Assistant / Office Coordinator to support our remote management team and ensure smooth day-to-day business operations.
Key Responsibilities
- Provide administrative support to management, project managers, and field teams.
- Manage company emails, phone calls, and scheduling.
- Prepare, organize, and maintain project files, contracts, and client records.
- Assist with invoicing, vendor coordination, and basic bookkeeping tasks.
- Track incoming and outgoing documentation, purchase orders, and supply requests.
- Support HR with onboarding documents and time sheet collection.
- Prepare professional correspondence, reports, and meeting summaries.
- Coordinate virtual meetings and maintain project calendars.
Qualifications
- Proven experience as an administrative assistant, office coordinator, or similar role (construction industry experience preferred).
- Excellent organizational and multitasking abilities.
- Strong communication and written skills.
- Proficient in Microsoft Office Suite, Google Workspace, and digital collaboration tools (Zoom, Teams, Slack, etc.).
- Self-motivated, reliable, and able to work independently with minimal supervision.
- High school diploma required; associate or bachelor’s degree preferred.
Benefits
- Competitive hourly rate.
- Remote work flexibility
- Paid time off and holidays
- Growth opportunities within the company
- Supportive and collaborative work culture.
If interested, kindly send in your resume when applying.