Job description:
We are looking for a competent Executive Assistant who can work on basic office duties. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. We are a young and growing security company so the candidate must have a entrepreneurial mindset.
Schedule will be Mon to Fri from 8am to 5pm or 9am to 6pm with 1 hour unpaid lunch. There will be some weekend and evening work required depending on operational and recruitment needs.
Responsibilities
Organize office and assist associates in ways that optimize procedures
Input daily hours for staff in the payroll system
Make cold calls and send emails for marketing
Go door to door (B2B) to offer our services
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Input weekly schedule and ensure all schedules are filled for the week
Skills
Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
Knowledge of “back-office” computer systems
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
Related keywords: Payroll, Office Administrator
Job Types: Full-time, Contract
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Weekends as needed
Experience:
Office: 2 years (Preferred)
Sales/Marketing: 1 year (Required)
License/Certification:
Driver's License (Required)
Work Location: In person