Administrative Assistant

Our client, a private equity firm headquartered in Malaysia with an office in Hudson Yards, NYC, is seeking to hire a highly capable and proactive Temp-to-Perm Administrative Assistant to support their New York office. This is a newly created role-the firm has never had an administrative professional in this office before-so this individual will play a key role in helping to build structure, processes, and efficiencies from the ground up.The role will primarily support 3-4 individuals based in New York City with all things administrative. This is an excellent opportunity for someone who enjoys taking ownership, bringing ideas to the table, and helping an office run smoothly in a fast-paced, professional environment.ResponsibilitiesProvide day-to-day administrative support to senior leadership, including heavy calendar management, scheduling, travel coordination, and expense reportingAct as a central point of coordination for the New York office, helping to establish and maintain administrative processes and best practicesProactively anticipate needs and recommend efficiencies or improvements to workflowsAssist with meeting preparation, materials, and follow-upHandle ad hoc requests as they arise-no task is too big or too small (this could range from coordinating logistics to occasionally picking up lunch)Maintain a high level of discretion and professionalism at all timesIdeal ProfilePrior experience supporting executives in a Private Equity or similar fast-paced financial services environmentEnough professional experience to operate autonomously, identify gaps, and confidently advise leadership on administrative needsHighly organized, detail-oriented, and able to juggle multiple priorities with easeComfortable working in an office that has not previously had administrative support and helping to define the rolePersonable, resilient, and easygoing-someone with a sense of humor who can let things roll off their back and build strong working relationshipsTeam-oriented with a "no task too big or too small" mindsetCompensation/Benefits:85K + BonusGenerous benefitsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)