Primary Function
The Human Resource Coordinator will contribute to the day-to-day operations that align our high-performance culture and teams with the mission and strategic goals of the organization. This position will work closely with other members of the OHRA Senior Team and Supervisors to administer important functions including, but not limited to: onboarding, leave, payroll, performance management, benefits, training and development.
Essential Duties and Responsibilities:
Recruitment & Onboarding
Post open positions on Indeed and assist hiring managers with scheduling interviews.
Conduct background checks.
Coordinate new hire paperwork with new employees.
Coordinate new employee onboarding and training.
Maintain job description database.
Maintain employee files according to state & federal regulations.
Compliance & Documentation
Maintain compliance with federal, state, and local employment laws
Ensure all employees receive and acknowledge employee handbook.
Maintain all employment files and records in up-to-date status to comply with labor laws and policies.
Process unemployment and workman’s comp claims.
Process and administer all leave-of-absence requests.
Training, Development, and Support
Assist hiring managers with the coordination of training.
Follow-up to ensure training objectives are met.
Maintain the organization-wide training software and makes necessary additions or deletions to training modules, as requested.
Process payroll in a timely fashion and keep accurate timekeeping records, including, processing all garnishments and deductions.
Facilitate benefits administration, including, processing enrollments/changes and reporting, and helping execute the annual benefits enrollment process.
Additional duties:
Using data, tracks key HR metrics, including: retention, turnover and labor costs.
Performs other duties as assigned that would lead to the successful operation of the department, team, and/or mission.
Maintains strict confidentiality, privacy, and security in all aspects of work and in compliance with local, state, and federal requirements.
Responds to general questions regarding established department procedures, policies, and services and assists within the scope of authority, and refers others to appropriate individuals.
Other related administrative tasks that may be assigned.
Qualifications
Exceptional customer service/interpersonal skills.
Excellent writing skills.
Understanding of Oregon HR principles, laws, and practices.
Prior HR experience.
Experience working with highly confidential material.
Able to fully understand job requirements, identify competencies desired and select the best fit for open positions; ability to put candidates at ease.
Proven verbal and written communication skills for internal and external communication.
Strong work ethic, confidentiality, evidence of good judgment and integrity.
Ability to forge relationships across the organization.
Strategic thinker with the ability to focus on continuous improvement and the future needs of the organization.
Ability to lead others through change and challenging situations.
Bilingual (Spanish) is helpful but not required
Ability to learn quickly, show flexibility, and have strong initiative.
Proficient in Microsoft Office 365.
Physical Demands
Sitting 30 % Walking 40 % Standing 30 %
Lift up to 30 lbs.
Bending at the waist
Walking for 30+ minutes
Work Environment
Exposure to fluorescent lights.
Occasional exposure to temperature changes.
Stairs, Elevator is also accessible.