Assistant Events Manager

Embark on a dynamic and engaging career as our Assistant Events Manager, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events.With creativity as your compass, you'll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guests.Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services.Act as a liaison between various departments, ensuring seamless communication and coordination.Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards.Handles inquiries, contracting, and execution of catering events primarily in the restaurant PDR, Alpenhaus, and new Alpenglobes.Assist with groups, including detailing and services for banquet groups.Partners with Catering/Sales team on leads & sales funnel to track and follow up with prospective clients.Assists with BEOs and resumes to ensure smooth communication between departments.Respond to sales leads within 24 hours.Work with the F&B team to maximize rental rates and food & beverage minimums in conjunction with regular restaurant business.Print custom menus, greet clients upon arrival for dinners, attend F&B rallies to discuss group events as needed.Assist with managing catering budget and sales goals Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.Maintain detailed records of client interactions, contracts, and event details for future reference.Conduct site visits with clients to showcase event spaces and discuss specific requirements.Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.