Are you looking for an opportunity that will allow you to show your Administrative skills? AUE is looking for a motivated Office Specialist I to assist one of our busy Deland clients to stay organized.
Major Functions
Provides routine clerical, secretarial and reception support for a program activity or section of a division or department. Work is performed under direct and daily supervision.
Job Requirements
Illustrative Duties
Depending on assignment:
Responsible for routine and well-defined program(s) requiring limited use of discretion, selection, or resources.
May perform a variety of clerical, secretarial, and/or receptionist duties for a program activity or section of a division or department under direct and daily supervision including answering, screening, and routing phone calls, typing, mail distribution; completing and processing standard County forms (i.E. Accounts payables, travel requisitions, field purchase orders); completing payroll time sheets; reviewing documents for completeness and accuracy; maintaining sensitive files (personnel, project, program); and, maintaining appointment calendar.
May be responsible for researching and pulling records and information to assist the supervisor. May perform word processing assignments on a daily, continuous basis.
Composes routine replies to correspondence in accordance with department and county procedures. May prepare and compile accounting and statistical tables and reports from miscellaneous materials. May monitor budget expenses and limits.
May provide clerical support to a special board or committee which includes attending meetings; setting up meetings; scheduling rooms and equipment; compiling and distributing agendas; taking and transcribing minutes; completing necessary follow-up; contacting members; etc.
May maintain a computerized database for a division/activity program which includes updating and purging records, preparing/formatting reports, and trouble-shooting system problems.
Defers problems to a higher level for resolution and may coordinate workflow with other divisions/activities. May perform transcription duties.
May maintain division/activity petty cash.
May be responsible for maintaining supply levels and ordering stock.
Receives calls and routes on to appropriate staff or division/activity any complaints or requests for information from citizens or others regarding county services or related information.
May address routine or general questions relative to assigned division/activity procedures, policies, or operations.
Minimum Requirements
Graduation from high school or possession of a GED plus three (3) years of general clerical or reception, and/or secretarial experience. Two (2) years of post-high school education may be substituted for two (2) years of the required experience. May be required to demonstrate keyboarding skills.
Knowledge, Skills & Abilities
Knowledge of business English, spelling, and math.
Knowledge of the overall function and responsibilities and services rendered by the division/activity to which assigned.
Knowledge of modern office practices and procedures. Ability to understand and follow oral and written instructions.
Ability to learn and perform assigned clerical duties readily and adhere to prescribed routines. Ability to meet and deal effectively with the public and employees.
Ability to maintain complex statistical records and to prepare periodic reports from such records. Ability to use own judgement and discretion in execution of duties.
AUE STAFFING IS A DRUG FREE AND EQUAL OPPORTUNITY EMPLOYER.