Position Overview:
We are seeking a dedicated and organized individual to join our team as a Secretary for our Real Estate Management Office. The ideal candidate will be responsible for handling various administrative tasks to ensure the smooth operation of our office on a day-to-day basis. This position offers an excellent opportunity for someone who is detail-oriented, customer-focused, and thrives in a fast-paced environment.
Responsibilities:
1. Rent Collections: Manage the collection of rental payments from tenants, ensuring timeliness and accuracy.
2. Receiving Payments: Receive and process payments from tenants and vendors, maintaining accurate records of transactions.
3. Communication: Handle phone calls and emails professionally, providing excellent customer service to tenants, vendors, and other stakeholders.
4. Lease Preparation: Assist in preparing lease agreements and other rental documents, ensuring compliance with legal and company requirements.
5. Documentation: Maintain organized and up-to-date files and records, including tenant information, leases, and correspondence.
6. Office Support: Provide general administrative support to the office, including copying, scanning, and filing documents as needed.
7. Scheduling: Manage appointments, meetings, and conference calls for office staff, maintaining calendars and schedules.
8. Office Supplies: Monitor and replenish office supplies as needed to ensure smooth office operations.
9. Other Duties: Assist with other tasks and projects as assigned by office management.
Requirements:
1. Previous experience in a similar administrative role is preferred.
2. Excellent communication skills, both verbal and written.
3. Strong organizational skills and attention to detail.
4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
5. Ability to multitask and prioritize tasks effectively in a fast-paced environment.
6. Professional demeanor and customer service orientation.
7. Familiarity with real estate management or property management is a plus.
Approximate Working Hours: Monday to Friday, 10:00 AM to 4:00 PM
PLEASE REPLY WITH YOUR RESUME.