Cunningham, Malone & Morton is looking for a highly organized and detail-oriented Administrative Assistant to perform a variety of administrative and clerical tasks and keep our office running smoothly. This is a great opportunity to assist our employees with diverse projects and provide general administrative support. Duties of the Administrative Assistant include assisting in daily office needs and managing the company’s general administrative activities.
Cunningham, Malone & Morton is a leader in the accounting field. Our team of 10 - 12 employees serve more than 1,000 individual and business clients. There is lots of room for growth and learning opportunities. Here at Cunningham, Malone & Morton, we are committed to creating an inclusive culture where and employees feel welcomed and valued. We’re proud to have been chosen as the best accounting, bookkeeping and tax firm on the north coast for the past 8 years.
Cunningham, Malone & Morton offers flexible work arrangements, with possibly more time at work necessary during January - April.
Cunningham, Malone & Morton offers company-sponsored medical, dental, vision and supplemental insurance plans; company-paid holidays, vacation and sick days; and a 401(k) plan.
Job responsibilities:
Read, write, edit and distribute email, correspondence memos, letters, faxes, and forms.
Collate and distribute mail.
Assist in the preparation of regularly scheduled documents and reports, including billing and accounts receivable, ordering supplies. E-filing tax returns, compiling tax returns.
Answer and route phone calls or take messages for appropriate parties.
Welcome and help clients visiting our office.
Organize, update and maintain office documentation, including but not limited to client and vendor contact information, billing records and invoices, client payments, electronic and physical files, project routing and workflow reporting.
Schedule appointments and maintain calendars.
Schedule and coordinate staff and other meetings.
Order office supplies and research new deals and suppliers.
Visual building and equipment inspection.
Desire to work in a fast paced, collaborative environment.
Requirements:
Working knowledge of office equipment, like computers, fax machine, phone system, postage meter and printers.
Proficient in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
Ability to organize and prioritize work.
Good written and verbal communication skills.