Job Title: Administrative Assistant – Parts Department
Company: Reyes and Hall
Location: Kahului, HI
Employment Type: Full-Time
Schedule: Monday – Friday, 6:00 a.m. – 2:30 p.m.
Pay Rate: $18.00 per hour
About the Role:
Reyes and Hall is seeking a detail-oriented and organized Administrative Assistant to support our Parts Department. This is a demanding position that requires managing multiple responsibilities simultaneously, maintaining accurate records, coordinating communication between departments, and supporting inventory and vendor processes. The role offers opportunities for professional growth within the company.
Key Responsibilities:
Code and process invoices daily; submit completed documentation to Accounting by end of day.
Maintain and update the Parts Order List/Spreadsheet for accurate tracking of parts and materials.
Update the Filter List and Fleetio database to reflect current equipment and service information.
Process New Vendor Requests and maintain accurate vendor files and contact information.
Collaborate with Dispatch to create and manage service orders.
Perform cycle counts and assist with inventory control.
Monitor and respond to departmental emails to ensure orders, ETAs, and tracking information are current.
Update and maintain the Vendor List.
Perform additional administrative tasks as needed to support departmental operations.
Minimum Qualifications:
High school diploma or equivalent required; post-secondary coursework in business administration or related field preferred.
Minimum of one (1) year of administrative experience, preferably in parts, maintenance, or operations.
Exceptional attention to detail and accuracy in data entry, documentation, and communication.
Ability to work in a demanding, fast-paced environment while managing multiple priorities.
Proficiency in Microsoft Office Suite (Outlook, Word) and general data entry applications.
Strong organizational, multitasking, and communication skills.
Ability to work independently while maintaining accuracy and meeting deadlines.
Preferred Qualifications:
Knowledge of purchasing, vendor management, and inventory procedures.
Familiarity with invoice processing and accounting coordination.
Working Conditions:
Primarily office-based within the Parts Department.
While this is an office role, the surrounding work environment can be harsh and may require awareness of challenging conditions outside the office.
May occasionally require communication with other departments, vendors, or external service providers.
Benefits:
Free medical insurance provided.
Opportunities for professional growth and advancement within the company.
Please send resume to- kkane@rhag.us