We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, along with proficiency in various office management tasks. This role requires effective communication and multitasking abilities to support daily operations and enhance productivity within the office environment.
Duties
Provide exceptional customer support by managing desk operations and greeting visitors warmly.
Handle multi-line phone systems, ensuring professional phone etiquette while directing calls appropriately.
Maintain organized filing systems for both physical and digital documents, ensuring easy retrieval of information.
Perform data entry tasks accurately and efficiently, utilizing Microsoft Office.
Support bookkeeping activities, including invoicing and basic accounting tasks using Microsoft.
Conduct proofreading of documents to ensure accuracy and professionalism in all communications.
Collaborate with team members to streamline office processes and enhance overall efficiency.
Provide administrative support as needed, including typing reports, managing correspondence, and assisting with special projects.
Review collections report and make all A/R collection calls
Requirements
Proven experience in an administrative role with a strong background in office work.
Proficiency in Microsoft Office Suite (Word, Excel, Office 365)
Familiarity with multi-line phone systems and excellent phone etiquette skills.
Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
Excellent typing skills with a focus on accuracy in data entry tasks.
Strong time management skills to prioritize tasks effectively within a fast-paced environment.
Ability to lift 15-50lbs occasionally
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Ability to Commute:
San Jose, CA 95112 (Required)
Ability to Relocate:
San Jose, CA 95112: Relocate before starting work (Required)
Work Location: In person